01 / one orderly flow
Automate requests so nothing gets lost
I show owners of small service companies how to organise requests, quotes and crew schedules so nobody retypes anything by hand.
Requests, quotes and documents run in my own companies: WentON and EDUS.
- 1A request by email, form or DM
- 2It all lands in one place
- 3The system replies or prices the job
- 4You get a message on the phone
02 / how it works
Three processes, before and after
Each diagram shows a real process. Two are taken from WentON and EDUS, the third is a rollout plan for a client. I always start from how your company works today.
Choose a process
Fig. 2 / applicants’ questions in messages and comments
before / after
Before
manual steps- 1
You reply to messages between meetings
- 2lost here
Comments and story replies wait
- 3
Voice messages go unanswered
- 4
A client writes once and nobody follows up
After
one flow- 1
The bot replies to the message and comment
- 2
It asks about the course, city and school year
- 3
The request lands in the CRM
- 4
When an existing client writes, the bot stays quiet and alerts a person
Fig. 3 / from inquiry to air conditioning quote
before / after
Before
manual steps- 1
Inquiries come by email, phone and form
- 2lost here
Nobody collects them in one place
- 3
Capacity, price and installation worked out by hand
- 4
You write the email yourself, it waits until tomorrow
After
one flow- 1
Each morning a script picks up new inquiries
- 2
AI extracts floor area and building type
- 3
A calculator prices three options from the price list
- 4
The draft waits in the thread, you click Send
Fig. 4 / planning night crews
before / after
Before
manual steps- 1
Jobs arrive as ready-made lists
- 2
Night visits planned by hand, shift by shift
- 3lost here
Every change entered by hand
- 4
Sign-off forms tracked from memory
After
one flow- 1
Jobs land in one spreadsheet
- 2
The “Rozplanuj” button assigns crews and routes
- 3
Sunday 18:00: each crew gets its schedule on the phone
- 4
Every morning: report on missing forms
03 / what I automate
What I automate in a small service company
running in my own businesses
- 01
Requests and messages
A bot replies in DMs and under posts, collects the details and opens a request. You get a summary.
EDUS
- 02
Quotes and pricing
Prices from your price list, three options and a ready email draft. You check it and send it.
WentON
- 03
Documents and applications
Details from a questionnaire go into PDF forms, and a second pass checks that everything matches.
EDUS
- 04
Invoices
Monthly invoices from one configuration: a preview to check first, then issued in the invoicing software.
property rental
packaged offers for clients
- 05
Crew schedules
Jobs from one sheet planned across crews and routes, with the schedule sent to each phone every week.
rollout plan for a client
- 06
Selling on Allegro
Pricing, reports and message replies where the standard panel stops helping.
rollout from 2 900 zł
04 / results
Numbers from these systems
01 / Education centre
Before: Applicants write in DMs and comments at any hour. Replies came whenever someone found a minute.
- conversations handled by the bot, January–May 2026
- 128
- messages in those conversations
- 499
- questions before the request reaches the CRM
- 3
02 / Air conditioning installation
Before: Air conditioning inquiries arrive by email. Capacity, price and quote text had to be worked out and written by hand, so some waited until the next day.
- quotes in 2026 priced by the calculator
- 67
- price options in every draft
- 3
- new drafts from email every day
- 07:45
03 / Education centre
Before: Every university application was filled in by hand: names, addresses and passport numbers copied from a questionnaire.
- real form templates the bot was checked on
- 16
- passes of filling in and checking
- 44
04 / Property rental
Before: Every month dozens of rental invoices for two companies, issued by hand in invoicing software.
- invoices a month from one script
- 48
- companies, each in its own run
- 2
The numbers come from the systems and their documentation. No estimates of time saved, only what can be checked.
05 / about
Who I am
Hi, I'm Olek.
I've been running businesses in Warsaw for over 10 years. WentON: HVAC installation. EDUS: education center for Ukrainian students. I hold a Master's degree in Process Management. I know the daily grind of small business from the inside: inquiries, quotes, follow-ups, invoices, team coordination.
The request, quote and document systems described above come from these two companies. Now I help other service businesses do the same.
I combine AI with simple tools, ideally the ones the company already uses. I build systems that work and that a business owner can actually understand. No rocket science.
- years of experience
- 10+
- own companies
- 2
- plus simple tools
- AI
06 / packages
Choose your package
Automation Map
Free
A full diagnosis of your business with a concrete action plan.
- Introductory call (15 min)
- 60-minute call about your processes (video or on-site)
- Automation Map: PDF document with analysis
- A specific plan: what, how, and in what order
- Implementation quote tailored to your situation
Implementation
from900 zł
Full process automation based on the Automation Map.
- Everything from the Automation Map
- Automation implementation according to the Map
- Tool setup (automations, CRM, templates)
- Training: how to use the system
- 2 weeks of support after implementation
Maintenance
from400 zł/ month
System upkeep, optimization, and growth.
- Automation monitoring
- Fixes and updates
- 1 new automation per month
- Technical support
- Monthly performance report
07 / training
AI training for your team
Your company is already required to train its people on AI (AI Act). I do it for one company at a time: I teach the team on your emails and offers, not on generic examples.
See details08 / questions
Frequently asked questions
First automations are live within 1–2 weeks of starting implementation. Right after the call, you get an Automation Map: a concrete plan with priorities. I start with the processes that deliver the fastest impact.
The Automation Map is free. Implementation starts from 900 zł. You don't need to automate everything at once. We start with one process and scale the system step by step.
I build systems that a business owner can understand without a developer's help. After implementation, you get training and 2 weeks of support. If something breaks, I fix it.
Intro call: 15 minutes. Process call: 60 minutes. Implementation: 1-3 weeks depending on complexity. Most companies have their first working system within a month.
That's why I start with a free Automation Map, so we both see whether and what can be automated. If after the call I determine I can't help, I'll tell you straight. Zero risk on your side.
09 / conversation
Ready to streamline your business?
Get a free Automation Map. We'll go through your processes and you'll get a concrete plan of what and how to automate. Zero commitments.
Prefer to message? Send a DM on LinkedIn or Instagram with the word FLOW.